PhD Program

The purpose of this program is to prepare graduates for scholarly roles by advancing their knowledge about theory and increasing their skills in research methods, and the critical evaluation of social work policies and practice. 

The PhD program builds on a base of professional knowledge and practice in social work. It provides all students with advanced knowledge of research, social policy, and practice theory. In addition to the grounding in research methods, the program offers students the opportunity to develop a comprehensive understanding of a selected area of concentration and, through the dissertation, contribute to knowledge development in that area. Students take electives in an area of personal interest. As soon as they enter the program, students are assigned to a PhD faculty advisor for program planning and guidance.  

The program is notable among social work doctoral programs for the range and depth of its research foundation courses and electives. Exceptional opportunities are available for students interested in research in mental health, aging, and child welfare. There are opportunities for international experiences as well as for collaboration with the Center for Mental Health and Aging, the Institute for Rural Health Research, the Institute for Social Science Research, and the Youth Services Institute, with other colleges and departments of the University; and with various units of The University of Alabama at Birmingham (UAB). 

Time Limit

All PhD degree requirements must be completed in the 7 years (21 consecutive fall, spring, and summer semesters) after admission. 

Obtaining Information

Inquiries about the program and requests for application materials should be to: The University of Alabama School of Social Work, PhD Program Office, Box 870314, Tuscaloosa, AL 35487-0314; telephone 205-348-6528; bsmith2@sw.ua.edu.  

Financial Aid

Financial aid commonly takes the form of graduate teaching or research assistantships, special grants or fellowships, student loans, and/or part-time employment. 

Some additional scholarships are available from the School of Social Work including the Ben Avis Orcutt and Leslie J. Shellhase endowed scholarships, and the Social Work Board of Friends Summer Scholarships, which are administered by the PhD program. For more information on financial aid from other sources, visit the Financial Aid website. 

Admission Requirements

Graduate School Admission Requirements

The Graduate School determines eligibility for regular or conditional admission, primarily on the basis of standardized test scores and previous academic record. Successful applicants must meet the minimum admission requirements of the Graduate School, which follow.  

  • a grade point average (GPA) of at least 3.0 on a 4.0 scale (overall) or a GPA of at least 3.0 for the last 60 hours of the previous degree program, or 3.0 for a completed graduate degree program.
  • an acceptable score on an appropriate entrance examination as set by the department or school.

An applicant may be considered for conditional admission if he or she has a GPA of 2.5 overall and an acceptable score on the appropriate admission examination, or a GPA of 3.0 and less than the minimum score on the admission examination.

See the Admission Criteria section of this catalog for more information.

PhD Program Admission Requirements

Once the application is complete, it is sent to the PhD program office in the School of Social Work for evaluation. Listed below are the requirements for unconditional admission to the social work PhD program.

  • A master's degree in social work (MSW) from a program accredited by the Council on Social Work Education (CSWE) or simultaneous application to the UA concurrent MSW/PhD program. 
  • Applicants who will not have an MSW before entering the program must submit GRE scores. Scores exceeding 300 (combined verbal and quantitative) are required for unconditional admission. In addition, the faculty will consider the score on the analytical writing section of the GRE together with the essay submitted to the School of Social Work as part of the application. 
  • Applicants from non-English speaking countries must submit evidence of English language proficiency by means of a Test of English as a Foreign Language (TOEFL) score of at least 79 on the internet-based TOEFL, or a score of at least 6.5 on the International English Language Testing System (IELTS).
  • Letters from three references, one of whom must be a university professor or social work scholar who has personal knowledge of the applicant's intellectual and scholarly abilities. If the applicant has earned the MSW degree, at least one letter should be from a former instructor in the applicant's MSW program.
  • A statement of purpose indicating the reasons the applicant wishes to pursue a PhD in social work and indicating the applicant's research interests.  
  • Evidence of scholarly ability, supported by evidence the applicant supplies (e.g., a paper published in a journal or presented at a conference or workshop, a design of a service program or a research proposal, and/or a course syllabus written by the applicant). 

Members of the PhD Program Committee review the application materials and a recommendation is made to the Graduate School, which formally notifies the applicant of the admission decision. Applicants seeking admission to the program who do not meet the above requirements are considered on an individual basis. If an applicant desires such consideration, he or she should file all application materials as directed above. In addition to the materials required of all students, he or she should file, along with the School of Social Work application form, a petition for exemption from one or more requirements. The petition should state the requirement from which exemption is sought and should provide information supporting the petition. After the file is complete and referred to the PhD program by the Graduate School, the applicant may be invited to schedule an interview with the program director or other member of the admissions committee, in order to assess individually the applicant's qualifications for doctoral studies in social work. A summary of this interview and the petition for an exception will be made available to the Admissions Committee for consideration prior to its decision regarding an admissions recommendation.

If seeking exemption from the requirements, the applicant should be aware that he or she may be required to register for courses other than the standard curriculum, including courses at the MSW level. The amount and type of such work may be decided by the Admissions Committee before admission and/or by the applicant's academic advisor after admission. 

Additional Program Admission Requirements

In addition to the above program requirements, it is recommended that the applicant also possess a minimum of two years of employment in social work after earning the MSW degree.  

Some schools of social work require two years of post-MSW practice experience for admission to the social work PhD program.  In this program, post-MSW practice experience is highly recommended but not required. There are advantages to having post-MSW practice experience prior to matriculation in a PhD program. Students with the MSW and practice experience will have more context from which to interpret and apply the content of social work core courses. In addition, post-MSW practice experience will permit the applicant, under current CSWE accreditation standards, to engage in the full range of teaching and advising assignments at accredited schools of social work. Thus, the applicant will have a competitive advantage in the job market over someone who does not have post-MSW practice experience.  

Concurrent Enrollment in the MSW and PhD Degrees Programs

The University of Alabama School of Social Work offers an MSW/PhD concurrent program for exceptional individuals who hold, or are candidates for, bachelor’s degrees who have strong academic credentials and aptitude for academic careers in social work. Such individuals may be admitted simultaneously to the MSW and PhD programs and work on both degrees concurrently, following a strict, rigorous curriculum. Those admitted to the concurrent program will complete all current requirements for the PhD degree. Specific required PhD coursework will be applied to specific MSW degree requirements, reducing the number of semester hours required for the MSW and PhD degrees by 12 hours typically. The MSW degree will be awarded when all requirements for the MSW are completed, and the student will continue to work on the PhD requirements.  

Successful applicants must exceed the minimum admission requirements of the Graduate School and the School of Social Work MSW and Ph.\D programs. 

PhD Degree Requirements

Curriculum

The Social Work Ph.D Program requires 49 hours of course work. Specific requirements are as follows: 

  • Thirty-one semester hours of core social work courses, including a one-credit seminar, five courses in substantive areas and six courses in research methodology. 
  • Twelve semester hours in an elective area taken outside of the School of Social Work. 
  • A statistical research competency demonstrated by successful completion of approved statistics two-course sequence. 
  • A dissertation showing the student's ability to conduct independent research that adds to the knowledge of the profession (includes a minimum of 24 hours of dissertation credit).
  • Completion of all courses with a grade point average of 3.0 ("B") or better.  

These requirements are minimum standards. Additional work may be required, depending on the student's preparation and career interests. Doctoral study must be completed within seven years.

Residency Requirements

The minimum period in which the Ph.D degree can be earned is three academic years of full-time graduate study (or the equivalent in a set of shorter segments).  Both the fall and spring semesters of either the second or third academic year of study must be spent in continuous residence as a full-time student (as an alternative, the full-time residence may be completed by full-time enrollment during a summer session, including both summer terms, preceded or followed by a regular semester).  Full-time residence study is defined as an academic load of 9 semester hours or more during a period when the student's principal activity is academic work.  

Admission to Candidacy.

A department-approved Admission to Candidacy for the Doctoral Degree form is submitted to the Graduate School as soon as possible after passing the comprehensive (preliminary) examination.
 
Additional information on Plan of Study, Residency, Admission to Candidacy, and all other degree requirements is in the Degree Requirements section of this catalog.

Doctoral Degrees

The University offers several types of doctorates, each of which is described below. 

The doctor of Philosophy (Ph.D) degree is regarded as the researcher's degree.  Program requirements include the acquisition of special skills for conducting independent, scholarly research of publishable quality.  Requirements traditionally include a working knowledge of one or more foreign languages, but currently a number of foreign-language alternatives have been approved by departments.  Through acquisition of these skills, Ph.D candidates demonstrate their potential for careers as independent, publishing scholars.  Refer to departmental sections of this catalog for details on foreign-language requirements or alternatives.  

The minimum period in which a doctoral degree can be earned is 3 full academic years of graduate study after completion of a baccalaureate degree, although in most disciplines the period is longer.  Graduate teaching assistants (GTA) or graduate research assistants (GRA) whose work assignments are 10 hours per week (i.e. the equivalent of 3 semester hours) or more should expect to take more than the minimum period of 3 academic years to earn a doctoral degree.  The only exception to the 3- year minimum is the practice-focused DNP.  

Doctoral Degrees

The University offers several types of doctorates, each of which is described below.

The Doctor of Philosophy (PhD) degree is regarded as the researcher's degree. Program requirements include the acquisition of special skills for conducting independent, scholarly research of publishable quality. Requirements traditionally include a working knowledge of one or more foreign languages, but currently a number of foreign-language alternatives have been approved by departments. Through acquisition of these skills, PhD candidates demonstrate their potential for careers as independent, publishing scholars. Refer to departmental sections of this Catalog for details on foreign-language requirements or alternatives.

The minimum period in which a doctoral degree can be earned is three full academic years of graduate study after completion of a baccalaureate degree, although in most disciplines the period is longer. Graduate teaching assistants (GTA) or graduate research assistants (GRA) whose work assignments are 10 hours per week (i.e. the equivalent of 3 semester hours) or more should expect to take more than the minimum period of 3 academic years to earn a doctoral degree. The only exception to the three-year minimum is the practice-focused DNP.

Doctor of Philosophy Degree

The Doctor of Philosophy degree is granted on the basis of scholarly proficiency, distinctive achievement in a special field, and capacity for independent, original investigation. The first two criteria are tested in coursework and a comprehensive examination, the last in a dissertation in which the student must present clearly and effectively the results of substantial research. A combination of these accomplishments, rather than the mere accumulation of residence and course credits, is the essential consideration in awarding the PhD degree. The PhD differs from the EdD in a number of ways, including the fact that the PhD Plan of Study and comprehensive examination demonstrate a higher-level research focus, and there is a greater number of dissertation hours and higher level of complexity and independent thought in a PhD-level dissertation.

Field of specialization

A defined field of specialization is required of all candidates for the Doctor of Philosophy degree. A minimum of 48 semester hours of non-dissertation course credit is required. Candidates should consult their departments or the appropriate section of this Catalog for additional requirements. The doctoral course as a whole must be unified, and all its parts must contribute to an organized program of study and research. In addition, a student must complete a minimum of 24 hours of dissertation research.

Research skill/language requirements

There is no universitywide foreign language/research skill requirement for doctoral students; each college or department offering the PhD degree may set its own requirements. This policy reaffirms the importance of research skills and foreign languages in the highest academic degree granted by American universities, but it also recognizes that the departments offering the degrees are in the best position to determine the number and nature of such requirements in the interests of their students. For further information about PhD foreign language/research skill requirements, students may contact their departments or the Graduate School office 205-348-5921.

Interdisciplinary Studies

There is a PhD degree program in interdisciplinary studies, and it is administered by the Graduate School. In addition to the general requirements for the PhD degree, the program of study and the supervisory committee for the prospective interdisciplinary studies degree candidate must be approved by the dean of the Graduate School before the student is admitted to the program. See Interdisciplinary Studies (IDS) at the Graduate School's website for information on prerequisites, admission procedures, course of study, and other aspects of IDS programs.

Doctor of Education Degree

A minimum of two years of graduate study beyond the master's degree is required for the completion of the EdD program. The student is required to complete 60 semester hours in approved graduate courses beyond the master's degree, or 90 semester hours of approved graduate courses, and to defend a dissertation. The student must complete a minimum of 12 hours of dissertation research. In the College of Education section of the Graduate Catalog, there are specific regulations governing the EdD program.

Doctor of Musical Arts Degree

The DMA. degree requires a minimum of 48 semester hours beyond the Master of Music degree, plus recitals and other examinations as determined by faculty of the School of Music. Specific requirements for each major area are outlined in the School of Music section of the Graduate Catalog.  

Doctor of Nursing Practice

The Doctor of Nursing Practice (DNP) is a joint program offered by the University of Alabama in Huntsville College of Nursing (UAHCON), the University of Alabama at Birmingham School of Nursing (UABSON), and The University of Alabama Capstone College of Nursing (UACCN).  The DNP is a practice-focused degree that is detailed in the Nursing section of this Catalog.

Admission to Doctoral Degree Programs

Admission to any doctoral program is limited to students whose scholastic records show distinct promise of success in doctoral study. Admission to the Graduate School and the earning of a master's degree from The University of Alabama does not guarantee acceptance into a doctoral program. Students in doubt about their acceptance into doctoral programs should consult with departmental advisors and the Graduate School, which makes the final decision about admission. A department may terminate a student's doctoral admission if there is documented unsatisfactory academic or other progress toward completion of the degree.

Residency Requirements

The University of Alabama recognizes that doctoral students should be immersed in advanced study and inquiry, interact extensively and meaningfully with faculty and peers, engage with the academic community in their field, and have access to the educational resources of the University. To achieve these goals, a minimum of 50 percent of coursework hours to be counted in a student’s doctoral program must be from The University of Alabama (exclusive of dissertation research hours and subject to the Graduate Catalog’s Transfer of Credit policies). Additionally, 100 percent of dissertation credit hours must be from The University of Alabama. Diverse academic traditions, rapidly changing instructional modalities, and new student populations are acknowledged and accommodated with this policy.

Graduate Credit

A student must be admitted to the Graduate School and must register as a graduate student in order to receive graduate credit. Approval for graduate registration must be obtained from program advisors prior to registration.

Graduate Credit for Noncredit Experiences

All course credit used toward a UA graduate degree must be taught at the graduate level. No graduate credit may be earned by correspondence study or for experiential learning not conducted under the direct supervision of graduate faculty of The University of Alabama. UA does not offer graduate credit for noncredit workshops, seminars, continuing education experiences, professional development, internships, work/life experience, and so forth.  

Transfer of Credit

Graduate credit earned in the field of the doctoral degree from a regionally accredited institution in which the student was enrolled in the graduate school of that university may be considered for transfer and applied towards the requirements for a doctoral degree if approved by the department and the Graduate School. Evaluation of credit for transfer will not be made until after the student has enrolled in the Graduate School of The University of Alabama.

In some cases, foreign educational credentials may not meet the Graduate School's criteria for transfer of credit. It may be necessary for students in this situation to secure an evaluation of their credentials from World Education Services Inc. (WES), an external foreign credential evaluation service. Additional information on their services can be found at their website.

There are two options for possible transfer of graduate credit at the doctoral level.

  1. All doctoral programs:  Up to one-half of the required coursework (exclusive of dissertation research hours) for a doctoral degree may be transferred from another institution if the credit was in-field and was earned during the six-year period (18 fall, spring and summer semesters) preceding the semester of admission to the UA doctoral program. Revalidation (recertification) of credits more than 18 semesters old at the time of admission to a doctoral program is not an option. Only courses in which a student earned a "B" grade or better may be transferred. The student must have attained an overall graduate GPA of "B" or better on all graduate work attempted. Under this option, a Request for Transfer of Graduate Credit form must be submitted to and approved by the Graduate School.
  2. PhD Programs Only:  A student holding an earned, in-field master's degree and working in the field or a related field since earning the degree may request approval for up to 24 hours of credit to be applied to the PhD. To do this, the student must have earned at least a "B" overall graduate GPA from the awarding institution. If approved for transfer, these hours would count toward the minimum 48 coursework hours required for the PhD degree. For departments participating in this program, the use of this option must be indicated on the Plan of Study.

To participate in Option 2, the Plan of Study must be submitted during the first semester of enrollment. If any coursework from the in-field or related-field master's degree was earned more than six years prior to the date of admission, the graduate program director or department head/chair must submit to the Graduate School for evaluation a Field-Related Employment Since Earning Master's Degree form with the student’s CV and a PhD Plan of Study.

Consideration of transfer of credit or the acceptance of an earned master's degree as credit toward a PhD program is subject to a final decision by the Graduate School. In either case the student must ensure that the Graduate School has an official transcript of all credit involved. This will ensure that the student and advisor are fully aware of course hours needed when submitting the required Plan of Study, which must be submitted by the time the student completes 30 hours of transfer plus UA coursework. Planning to transfer courses in the penultimate semester or the final semester typically will delay graduation.

Please note that some departments allow fewer than 24 hours of graduate transfer credit. Be sure to check with your department's graduate coordinator regarding your department's transfer policy.

Each department wanting its doctoral students to be able to choose Option 2 needs to "opt in" to this option by informing the graduate dean in writing that they wish to be among the approved departments.

Time Limits

All requirements for the doctoral degree must be completed within nine years (27 fall, spring, and summer semesters) following admission to the doctoral program, with the following specific exception approved by the Graduate Council: Modern Languages and Classics (ten years if entering the doctoral program with a baccalaureate, not master's, degree).

Previous graduate credit may be applied to the doctoral degree if the credit was earned during the six-year period (not seven years) prior to admission to the doctoral program or accepted by the Graduate School as part of Option 2. Such credit must be identified clearly on the Outline of PhD Program (Plan of Study) and requires Graduate School approval. Only those students graduating within the time limit for their doctoral program may apply previously approved graduate credit to the doctoral degree. Revalidation (recertification) of any expired course credit is not an option.

Time Limits Extension Request

Only under compelling circumstances beyond the student's control a student may petition for a one-semester extension to the seven-year time limit (or eight-year time limit for the selected programs noted above). The Graduate Council approved the following steps to request an extension:

  • To begin the process, the student petitions the department head. In the petition the student
    1. describes the compelling circumstances,
    2. briefly describes the current status of the dissertation, then
    3. includes a timeline showing each important remaining step in the completion of the dissertation. The last step and date in the timeline are submission of the successfully defended dissertation on or before the published final date for submission of dissertations for the requested extension semester.
  • If the department head supports the petition, it is forwarded to the college dean.
  • If the college dean supports the petition, it is sent to the graduate dean.
  • If the graduate dean or his designee approves the extension, it will not require the student to validate any out-of-date UA or transfer courses previously approved for the plan of study.
  • If a student fails to complete all degree requirements within the time limit for the student’s doctoral program or within a one-semester extension approved as noted above, the student will be dropped (suspended) from the doctoral program. To complete a doctoral degree, the student would have to reapply for admission and be admitted by the department and Graduate School. Graduate Council policies do not provide the option for a student failing to complete within the time limit to revalidate (recertify) either UA or transfer courses completed more than six years prior to the date of admission. Thus, a readmitted student would be able to apply to the new admission only those courses approved by the department and Graduate School and completed within the six years (18 fall, spring, and summer semesters) prior to the new admission.

Repeating Courses When Given an Extension

When requests are made for extensions of the doctoral time limits, and it is deemed that an out-of-date course is integral to the degree program, the college dean may request permission of the Graduate School for such a course to be repeated. In this case, both grades are used in calculation of the GPA.

Plan of Study

Early in the graduate program, each student must confer with the appropriate departmental advisor or major professor to select courses, discuss when and by which method the doctoral residency requirement will be completed, discuss research interests, and so forth. Then a Plan of Study must be prepared and submitted to the Graduate School.

The PhD Plan of Study and DMA Plan of Study are available at the Graduate School website. The Plan of Study for other doctoral programs (EdD, DNP) are available from the student's department, college, or school. All doctoral students must have a completed Plan of Study approved by the Graduate School no later than the semester during which the student will complete 30 semester hours of UA and/or transfer credit toward the doctoral degree. Otherwise, a “hold” may be placed on future registrations.

An amended Plan of Study (if needed) must be submitted to the Graduate School when the student submits the form for Admission to Candidacy for Doctoral Degree.

Preliminary or Comprehensive Examination

A preliminary or comprehensive qualifying examination is required of all doctoral candidates. This examination is given after

  • any foreign language/research skill requirements are met (PhD students only);
  • two full years of graduate study are completed; and
  • the supervisory committee deems the student to have adequate preparation in the major and minor fields of study.

The examination is conducted by the student's supervisory committee or other committee established in the program area. Whereas one of the purposes of the preliminary examination is to determine the student's research competence to begin work on a dissertation, the examination should be completed at least nine months before the degree is to be awarded. A student may take the oral or written examination only twice. Failing the examination twice results in dismissal from the degree program and the Graduate School.

Admission to Candidacy

The requirements for advancing to candidacy include passing the qualifying (major or preliminary) examination; completion of all coursework as listed on the approved program of study; receiving departmental approval of the dissertation subject (although some departments require the defense of a dissertation proposal and/or writing one or more preliminary sections of the dissertation as well); and having the committee recommend the student for Admission to Candidacy for the Doctoral Degree. The completed candidacy form is submitted to the Graduate School well in advance of the final semester.

Continuous Dissertation or Document Registration

Once a student has met the requirements for admission to candidacy, received approval for the dissertation research proposal, or initiated enrollment in 699 (dissertation research for a doctoral degree), the student must pursue completion of the dissertation without interruption by enrolling each fall and spring semester of the academic year for at least 3 hours of dissertation research.  Summer enrollment for 699 Dissertation Research is expected if the student is working on the dissertation and using any University facilities or resources, including faculty time, but the only time summer registration is required for dissertation research (3 hours minimum) is when a doctoral student is graduating in August or defending the dissertation during the summer semester.  This is true whether or not the student has formally  submitted an Application for Admission to Candidacy.  

Each PhD student must have completed a minimum of 24 hours of such dissertation work upon completion of the degree. The amount of dissertation research for which a student enrolls in any given semester should be commensurate with the progress a student is expected to make on the dissertation, as well as reflective of the extent to which University facilities and faculty time are invested in the proposed activities.

Dissertation Proposal

The dissertation proposal aims to show the appropriateness, manageability, and significance of the projected research. The student formally presents the written proposal to the dissertation committee and defends it in a meeting with the committee. The proposal normally includes an introduction giving an overview and stating the significance of the proposed research, review of the literature, and methodology. Departments determine the details of the dissertation proposal's format with respect to such things as the length of the introduction and detail of the review of the literature.

Once the student and dissertation chair have developed a proposal, and the graduate dean has approved the dissertation committee, the student schedules the dissertation proposal meeting that includes all committee members. The student cannot propose a dissertation and have its final defense in the same semester.

Dissertation

A dissertation showing the ability to conduct independent research and skill in organization, writing, and presentation must be prepared on a topic in the major field. It must constitute an original contribution to knowledge. Early in the process, the subject of the dissertation must be approved by the dissertation committee of the major department or division and by the dean of the Graduate School.

A dissertation committee, with the director of the dissertation as its chairperson, supervises the preparation of the dissertation. The committee shall have not fewer than five members, all of whom are appointed by the dean of the Graduate School. The graduate dean’s approval of the proposed dissertation committee is expected to be obtained before significant progress is made on the dissertation--typically just before or just after the dissertation proposal meeting. For this purpose, the student submits the form for Appointment/Change of a Doctoral Dissertation Committee.

All members of a dissertation committee must be members of the UA Graduate Faculty. The committee chair must be a full member of the Graduate Faculty, as described in the Catalog’s section on Qualifications of the Graduate Faculty. One member must be from outside the student's major department. If the outside member is not a full or associate member of the UA Graduate Faculty (e.g., a highly qualified person from another university, a business or industry), the graduate dean needs to appoint that member by approving Temporary Graduate Faculty status for the specific purpose of serving on the student's dissertation committee.

The final oral dissertation defense is the culminating experience in the doctoral program. As such, all members of the dissertation committee are expected to attend and participate in real time. Virtual attendance via interactive video or teleconference is permitted for off-campus external committee members, but Tuscaloosa campus faculty should attend in person unless extraordinary circumstances dictate the need for virtual attendance.  

The dissertation must comply with the regulations in A Student Guide to Preparing Electronic Theses and Dissertations. Graduate School deadlines, including each semester's dissertation deadline, are available at the Graduate School's homepage.
Consult the ETD website for details of ETD submission, including information on what needs to be submitted to the Graduate School.  The graduate dean must approve the dissertation before the student can be cleared for graduation.

The Catalog section on Continuous Dissertation Registration for Doctoral Students states that once a student qualifies for doctoral candidacy, the student must enroll each semester for at least 3 hours of dissertation (699) research. If certain conditions are met for the student's final semester, the student may qualify to enroll for fewer than 3 hours of 699 dissertation research.  A zero-hour or one-hour 699 registration is permitted only in the final semester.  This exception applies only to students who registered for at least 3 hours of dissertation (699) research in the preceding semester and only under the conditions described in the table below:

Final-Semester Dissertation (699) Minimum Registration Hours

When was the *completed electronic dissertation submitted to ProQuest/the Graduate School? Minimum hours of 699 registration required in the final semester
By 4:45 p.m. on the last-possible day for instructors to post grades for the semester before the student’s final semester (date published in the 2University Academic Calendar) 0
After 4:45 p.m. on the last-possible day for instructors to post grades for the semester before the student’s final semester, but before 4:45 p.m. on the last-possible day to register or add a course for the student’s final semester (both dates published in the University Academic Calendar) 1
After 4:45 p.m. on the last-possible day to register or add a course for the student’s final semester (date published in the University Academic Calendar) 3

"Completed” means submitted at ProQuest after being successfully defended; being carefully edited following the defense meeting; and having the Committee Acceptance Form (CAF) signed by all committee members, department chairperson, and graduate dean.  At the time of ProQuest submission, the student also must submit the Survey of Earned Doctorates through the NORC website.

Article-Style Dissertations

This approach is intended for doctoral students whose dissertation will consist of a number of related manuscripts or articles that represent independent research or creative activity. It is an option available only to students in certain fields in which the faculty have received Graduate Council approval from the Graduate Council. A complete list of these fields is below:

  • Accountancy
  • Aerospace Engineering and Mechanics
  • Applied Statistics
  • Biological Sciences
  • Chemical Engineering
  • Chemistry
  • Civil Engineering
  • Computer Science
  • Economics
  • Education (all departments)
  • Electrical and Computer Engineering
  • Finance
  • Geological Sciences
  • Health Education and Promotion
  • Management
  • Management Science
  • Marketing
  • Mechanical Engineering
  • Metallurgical and Materials Engineering
  • Physics
  • Psychology

Article-style dissertations must be based upon research completed while the student is enrolled at The University of Alabama. For each article used, the student must be the first author, or equivalent, as defined by the discipline.
 
As with traditional dissertations, the article-style dissertation must be the student's original idea. It must be a unified work and include a sequence of articles of publishable quality around a cohesive theme, with a comprehensive review of literature demonstrating an in-depth understanding of the unifying framework.

  • In article-style dissertations there will be introductory material to describe the studies, show how they are related, and explain their significance;
  • connecting language to bridge each study to the next; and
  • a summary making clear the importance of the studies, integrating the major findings, and discussing the implications for the overall topic.

These components do not have to be separate sections or chapters. They may be parts of the manuscripts or may be accomplished in an abstract.
 
All parts of both traditional and article-style dissertations must conform to the provisions set forth in A Student Guide to Preparing Electronic Theses and Dissertations, except when the circumstances of a specific project or discipline’s style manual require deviation. Students considering the article-style approach should contact the Graduate School before beginning their work if they have questions concerning specific problems or deviations from traditional procedure.
 
All doctoral candidates must give members of the dissertation committee a minimum of two weeks to read the dissertation before the date of the required final oral examination.
 
Electronic submission of dissertations:  August 15, 2009, is the date when electronic submission began to be required and paper submission no longer was accepted. Consult the ETD website for details of ETD submission, including information on what needs to be submitted to the Graduate School. The graduate dean must approve the dissertation before the student can be cleared for graduation.  

Protection of Human Subjects for Research

Scientific research involving human subjects has produced substantial benefits for society, but it also has significant ethical questions. The mission of the University's Institutional Review Board (IRB) for Protection of Human Subjects is to ensure that research involving human subjects is conducted ethically. University and federal policies require that review and approval to use human subjects in research precede the research, no matter how great or small the involvement of the human subjects. In the case of dissertation research that involves the use of human subjects, the principal investigator is responsible for contacting the college Human Research Review Committee to obtain approval for the planned research. The University's IRB approval form is available at the IRB website.  

Final Examinations

When the dissertation has been completed, the candidate will be given a final oral examination by a committee of not fewer than five members, one of whom must be from outside the student's major department or, for students in the College of Education, outside the student's area (not program), and appointed by the dean of the Graduate School. This examination will focus primarily on the candidate's research work, as embodied in the dissertation, and the field in which the dissertation lies, but it may encompass the complete program for the degree. The results of the examination must be reported to the Office of the Graduate School at least six weeks before the commencement at which the degree is to be conferred.

Application for Graduation

Each candidate for a doctoral degree must submit an Application for Degree via myBama not later than the last day to register or add a course of the semester or the first term of the summer session in which requirements for the degree are to be completed. That day is published for each semester at the website of the University Registrar.

Clearing the Academic Record for Commencement

At least one week before commencement, the candidate's record must have been cleared for graduation.

Attendance at Commencement

A candidate for a doctoral degree must be present at a scheduled commencement to receive the diploma and hood, unless excused by the graduate dean.

Withholding or Withdrawing an Advanced Degree

The University of Alabama reserves the right to withhold or withdraw an advanced degree on the recommendation of the graduate faculty.